School Information & Admission Arrangements


Mission Statement

At Kippax Ash Tree Primary School we provide our children with a safe and stimulating environment to help them grow into educated, articulate, confident and happy people, ready to embrace the next stages of life. We believe that happy children are learning children. Everything we do is about ensuring our children are happy, nurtured, thriving and blossoming.

As a Foundation School within the Brigshaw Co-operative Trust we aim to instil the co-operative values in all we do, in our school you will find:

  • Self Help : The motivation and resilience the staff team and children show.

  • Honesty : Being true to oneself and others, demonstrating the integrity needed to be brave and fearless to express our own views

  • Equality : We know that everyone is special and we all have responsibilities that match our rights

  • Democracy : Giving everyone a voice and the right to be heard

  • Soldiarity : Ensuring everyone belongs, teamwork and friendship create the collective ownership of our school

  • Self-Responsibility : Our children have the autonomy to develop into responsible individuals

Our School rules, to be followed by children, staff and all other stakeholders

1. We follow instructions as asked

2. We speak and act with care and respect

3. We keep ourselves and others safe


Class Rules

All classes have additional rules (or rights and responsibilities) which are democratically voted by the children. This takes place in the Autumn Term. These are displayed in each classroom as part of our Investors in Pupils work.

Admissions Policy 2016-17 & 2017/18


Admission Policy

Our school is two-form entry with an average class size of 30 children.  In addition, our Nursery offers 78 places to children aged 3 and 4. Kippax Ash Tree Primary School is a Foundation School which has a shared trust with a number of other local schools – The Brigshaw Federation: A Co-operative Trust. We will be converting to Academy status in September 2016 and therefore all following arrangements have been agreed.The school is organised around four phases:

  • Launch Pad - Nursery and Reception
  • Little Gems - Year 1 and Year 2
  • Star Catchers - Year 3 and Year 6
  • Summit Seekers - Year 5 and Year 6

The school follows the LA Admission Policy regarding children entering full-time education.  This entitles each child a full-time place in Reception at the start of the school year in which they attain five years of age.  Applications for places in Reception must be made directly to the authority where you pay your council tax (e.g. Leeds or Wakefield). Contact details below:

The Admissions Team
Children’s Services
PO Box 837

Tel: 0113 222 4414

Information is issued to parents/carers of nursery-aged children about applying for places at our school and other local authority schools.  We welcome you and your child to visit the school prior to making your choice.

Applications for Nursery places can be made directly to the school office.  The Ten Year Childcare Strategy states that all 3 and 4 year olds have an entitlement to 15 hours free childcare provision a week.  Children are admitted to Nursery in the term after their third birthday providing there are places available. We also currently offer paid places where you can pay for extra time for your child to attend our Nursery outside the allocated 15 hours. Each extra session is priced at £9.00 (a session is half a day therefore an extra full day would be £18.00). We can only offer additional paid places on a termly basis if we have spaces so please speak to Mrs Curtis in the school office if this is something you would like to know more about.

Appointments and further information can be obtained by contacting the School Office on 0113 3850680.

The Governing Body is the Admissions Authority for the school as part of the co-ordinated scheme with Education Leeds. Parents must apply for a place at the school using the common preference form which must be returned as specified on the form. Alternatively, parents may apply directly online.



Attendance at nursery does not guarantee a place in the main school and parents must apply for a place in the reception class using the local authority common preference form.

Applying for Foundation 1 (nursery) places

 If you would like your child to attend our Foundation 1 (Nursery) you should contact our school office 0113 3850680 and give your child’s name, date of birth, address and phone number. We offer all children 15 hour sessions and you will be asked to state your preference for either flexi 1 (all day Mon/Tue and Weds am) or flexi 2 (Weds pm, all day Thurs/Fri). Children will be admitted in accordance with the ‘waiting list’ i.e. that of the oldest first. Children are admitted the term following their 3rd birthday.

Parents will be notified by letter and phone call of the availability of a place and a home visit appointment will be made by Foundation Staff to meet the child and parents at home. The purpose of the home visit is to share information about your child regarding health and development in a familiar setting for the child.

A start date will be given and each parent/ carer will be invited to visit Foundation 1 with their child prior to this date, in order to make the child’s settling in period a happy one. Admissions are staggered over the first few week of term and thereafter as and when the 3rd birthday has passed and a place is available. Where possible we will try to accommodate parent requests for particular flexi sessions but we cannot guarantee all requests will be possible.


Applying for Foundation 2 (reception class) places

There will be 60 reception places available in September 2017. Children in the Leeds Authority start in the September of the academic year. (1st September – 31st August) in which they reach the age of 5. Parents considering enrolling their children are advised to make an appointment to visit the school. A member of staff will talk to you about the aims and ethos of the school and arrange for you to look around the school.

Children with a statement of special educational needs which names the school will be admitted to the school. If there are enough places for everyone who has applied, we will offer every child a place. If we have more applications than available places, the following over-subscription criteria will be applied:


Oversubscription Criteria


Priority 1


a          Children who are young carers or in public care or fostered under an arrangement made by the local authority. (see note 1)


b          Pupils without a statement but who have Special Educational Needs, or with exceptional medical or mobility needs, that can only be met at Kippax Ash Tree Primary School. (See note 2)

Priority 2


Children with brothers or sisters who will be at Kippax Ash Tree Primary School at the start of the academic year 2016-17. We can give priority for brothers and sisters if they are living in the same house and we receive your application by the closing date. (see Note 3)


Priority 3


Children for whom Kippax Ash Tree Primary School is the nearest primary school.  (See Tie Break)




Priority 4


Other children, where Kippax Ash Tree Primary School is not the nearest primary school.  (See Tie Break)




Tie Break


Should a situation of full subscription be reached at any point in the allocation process, the places remaining for that category of priority will be given to children living nearest to the school, as measured by a straight line between the home and the school. The Local Authority uses a national computer system to measure the ‘straight line’ distance from the centre of the school building to the child’s home address. (see Note 4)




Deferred entry to primary schools (reception year)


Parents of children who are offered a place at the school before they are of compulsory school age can defer their child’s entry until later in the school year or until the child reaches compulsory school age in that school year.  Where entry is deferred, the school will hold the place for that child and not offer it to another child during the remainder of the school year.  Parents can not defer entry beyond the beginning of the term after the child’s fifth birthday, nor beyond the academic year for which the original application was accepted.

Parents can also request that their child attends part-time until the child reaches compulsory school age.



Notification of Places


In accordance with the co-ordinated admissions policy, in April the Local Authority will make the formal offer of a place to parents or guardians on behalf of the Governing Body of the school. Parents should contact the school to confirm acceptance of the offered place. .

This will in no way affect parents’ right of appeal for a place at another school.


All new parents are invited to attend a meeting in school during the summer term before their child starts school. At this meeting the Head teacher, with other members of staff, will explain school organisation, our philosophy on early years education and school policies.  There is then an opportunity to ask questions, meet staff and see the class rooms.


New parent/carers are then invited to a meeting in September to learn about the teaching or reading and how to support children at home. This is a vital skill which has the greatest impact upon children’s future learning and progress. 


Appeals Procedure


Parents who want to appeal against the Governors’ decision not to offer their child a place at the school must appeal directly to the school. Appeals should be addressed to the school’s Admissions Officer within 20 school days of receiving the decision letter from the Local Authority.

The appeal will be heard by an independent appeals panel. Parents will receive notification of the date and time of their appeal hearing, to which they can go and make their case. If they wish, parents may be accompanied by an advisor or friend. Following the appeal, the Clerk to the appeals panel will write to parents with the decision.


Waiting List


After offers have been made in April parents can ask to go on the waiting list for any school.  The waiting list will be held in criteria order of the admissions policy and will close on 31 December 2017. 

Any places which become available will be filled from the waiting list.



Note 1


Looked-after children or children fostered under an arrangement made by the local authority.  Children who have been adopted from local authority care, children with a residency order and those with special guardianship immediately following being Looked After will all be included within the higher priority for looked-after children.


Note 2


In the case of special needs we will consider those children without a Statement who have exceptional medical or mobility needs which can realistically only be met by Kippax Ash Tree  Primary School. Applications in these categories must be supported by a statement in writing from a doctor or other relevant professional. This is necessary because you will be asking us to assess your child as having a stronger case than other children.


Note 3


For these purposes, brothers and sisters must be living at the same address as your child. This also includes children living with the family, for example, foster children and stepchildren. The definition does not include cousins or families sharing a house.


Note 4


For admission purposes, the home address is where the child usually lives with their parent or carer. You must not give the address of a childminder or relative. When we make an offer, we assume your address will be the same in the following September but you must use your current address. If you move after the deadline of 15 January 2015 you must tell the school and The Local Authority of your new address.



Note 5


If a school has to move to a temporary site for any reason, such as the building being damaged by a fire, we will base our distance measurements on the school’s permanent site.


Note 6


Education Leeds has a protocol to admit ‘hard to place’ children, outside the normal admission round and above the published admission number, in accordance with the DfE advice.  These are special cases arranged outside the boundaries of this admissions policy.



In-Year applications


Since September 2013 parents have been able to apply directly to the school at any time for an in-year transfer.  An application form is available from the school or from the Local Authority and you will be notified by the school of the outcome of the application.


Where a family has moved into the area from abroad, another part of the country or city, and the child is effectively out of education, the application will be considered for an immediate start in the school, if there is a place available.


Where parents simply wish for their child to change schools, the application may be considered for the start of the following term.